MICHIGAN STATE NUMISMATIC SOCIETY
Meeting of the Board 3:30 PM, Feb. 15, 2009
Kellogg Center, East Lansing
I. Call to Order 4:02 pm Parks
II. Roll Call LeBlanc
Present: Parks, Al Bobrofsky, LeBlanc, Ann Bobrofsky, Chandler, Chirco, Dennany, Freeland,Friedman, Henderson, Pall, Rothfeld, Wostyn. Absent Fenwick, Lusch, Strub
III. Introduction of visitors Parks
Mary Dennany, Frank Passic, Mike Marotta, Steve Deitert, Brian Malnar, Nancy Chandler and Tom Klunzinger
IV. Invocation LeBlanc
LeBlanc lead the board in prayer.
V. Minutes of Nov. 28, 2008 LeBlanc
Pall moved to approve as mailed, Wostyn 2nd, approved.
VI. Additions to Agenda Board
1. ANA Donation
B. New Business
1. Auction Letter
2. Spring 2010 location
3. ANA seminar changes
VII. Approve Agenda Board
Approved on voice vote.
VIII. Director Absences LeBlanc
Being the 1st meeting of this board, there are no absences to report.
IX. Appointments (If any) Parks
Dr Parks at this time appoints Michael Marotta for web master. Marotta then discussed his vision for our web site. Appointment Approved.
X. Membership Comments Parks
Klunzinger asks for Lansing and Livingston to co-host the next available spring. Prefers Lansing,but SE Michigan ok. Deitert asked formally for Livingston. Summerell requests a show co-host for Monroe. Henderson asks for a cohost from Downriver. Sirna comments that we may wish to change our fall show from Thanksgiving weekend.
XI. Officer Reports
A. President Parks
Parks thanks for opportunity to serve as President. He wants committees to work more and better. Ask for help if you need it. Committees need to talk with each other. He wishes to be in the loop on all activities.
B. Vice President Bobrofsky
No report at this time.
C. Secretary-Treasurer LeBlanc
1. Review Current Financial
CD $15K 3% Matures 04/09
CD $12.5K 1.3% Matures 03/09
Checking Account (Jan. 20, 2009) $20500 approx.
CD $25K 4.0% Matures, Nov. 09
CD $15K 4% Matures, Sept 09
CD $10K 4% Matures, 08/09
CD $50K 4.1% Matures, 03/10
Savings Account $2000
c. Cash Reserve
CD $10K 3.5% Matures 02/09
d. Pruchnicki Inheritance
a. New Liberty Bank CD 2.8 % Matures Nov. 09 $3655.
Rothfeld asked if we could buy exhibit awards ahead of time. LeBlanc stated that awards could not be bought ahead of a budget being approved for a convention.
Al Bobrofsky asked what life savings account represents. LeBlanc states that this is recently received life membership funds.
2. Membership Report
LeBlanc notes we have 763 regular members, 77 YN members, 24 clubs, 461 life members, 18 honorary life members. We are now mailing the MichMatist to 9 libraries and editors.
LeBlanc notes 3 applicants for life membership. James Waswick, David Sweet, and Brian Brown. They have been published in the MichMatist.
Motion to approve all three applicants by Friedman, 2nd Bobrofsky. Approved.
3. Property Report
LeBlanc notes we have about 8 silver anniversary medals remaining. Summerell reports a MSNS case was taken at the Fall 08 show, but that we found one non-MSNS case unclaimed at the same convention.
4. Fall 08 Report
LeBlanc notes that we have not received payment yet from Silvertowne Auctions for the Fall show. Payment is expected in next 30 days. LeBlanc asked for the board to accept the financial worksheet as given. Pall so moved, 2nd Friedman Approved.
5. 2008 Report
LeBlanc reviewed the 2008 budget worksheet. Discussion. Rothfeld moved to accept 2nd Chandler Accepted.
Wostyn states that LeBlanc has shown her copies of the MSNS bank CDs and that they appear to be in order.
6. 2008 P & L LeBlanc
LeBlanc offered and discussed the 2008 Profit/Loss statement given to the board. LeBlanc noted 1 small change of categorization that does not effect the bottom line. This will be corrected before publishing in the MichMatist and before tax forms are prepared by Huggins. LeBlanc asked that the board accept. So moved by Dennany, 2nd Rothfeld, Accepted.
7. Spring 09 Budget LeBlanc
LeBlanc noted and apologized for failing to mail the Spring 2009 convention budget out to the board. LeBlanc was instructed to mail the budget to the board in next few days, and if hearing no major objections, to consider it approved.
8. 2009 Budget LeBlanc
LeBlanc reviewed the budget for year 2009 and asked for acceptance. Freeland so moved, 2nd Friedman accepted.
9. Correspondence LeBlanc
Discussed correspondence received.
XII. Old Business
A. Schlag Memorial Update Al Bobrofsky
No change to dollars raised. Still working on Michigan memorial plaque at grave site.
B. Spring 08 Raffle Unclaimed LeBlanc
LeBlanc noted that MSNS has received approval from Michigan to donate the unclaimed ˝ oz gold coin to the ANA for the Schook School. It has been mailed to the ANA, no receipt has been received yet.
C. MSNS Attire LeBlanc
Parks took a consensus of how the board would like to proceed. He will consider and offer recommendation.
D. Suburban Detroit Coin Show Wostyn
Wostyn states that Sekulich, LeBlanc, and Wostyn manned a table at Sharpe's show. Approx 35 new members were signed up, along with some bourse applications taken in. Sharpe is willing to offer us table again
E. Survey Results LeBlanc
LeBlanc reported the survey results of membership from Fall 2008.
F. Purge of Life “Deceased” Members LeBlanc
LeBlanc feels that we have many people on our Life membership rolls that are deceased, or no longer wish to be considered members. LeBlanc asks for budget and approval to mail a letter to the Life members along with a postage paid postcard asking if the person still wishes to be on the membership. Motion to spend up to $1000 to attempt to contact life members for this project by Friedman, 2nd Henderson. Motion calls for mailing request a 2nd mailing to members who did not reply to 1st mailing. Approved. Board asked for a list of purged names in Mich-Matist
G. ANA donation (from Nov) LeBlanc
Bobrofsky Moves to take off table, Friedman 2nd Approved. Discussion. Pall moved to table to the executive committee, Rothfeld 2nd, Approved.
XIII. New Business
A. Slate Memorial Rothfeld
Rothfeld stated that Judy Slate has passed away. Rothfeld moved to grant a membership through 2014 to Julie Slate, 2nd Freeland Passed.
B. Patriot Act Education Chirco
MSNS will ask Pat Heller if he would give a talk to MSNS dealers at a MSNS convention.
C. Uncleared Checks LeBlanc
LeBlanc notes that we have 7 checks that are old/stale and that they have been included in our expenses in past years, and that with board approval he will void them, and place the dollars back into 2009 as income. Pall so moved 2nd Rothfeld, that this be done on March 15, 2009. Approved.
D. Battle Creek Mini Show Wostyn
Issue is not discussable at this time. No formal applications.
E. CSNS Ballot LeBlanc
LeBlanc notes that we received a ballot to vote on a constitutional issue for Central States Numismatic Society, but that we did not have time for the MSNS board to consider, thus the ballot was not returned.
F. Set Fall 09 Bourse Fee LeBlanc
Wostyn moved to set bourse fee for Fall 2009 at $350 if paid in full by Aug 1st, and $375 for dealers not paid in full by August 1st, 2009 as noted by postmark. Friedman 2nd, Passed. Board also noted that dealers not paid in full by 30 days prior to the convention also pay a $25 late charge.
G. Set Hours Spring 09 Malnar
Malnar reports he plans for dealer opening at 8am Thursday and public access at 1pm Thursday. A Saturday close of 6pm. Board hears and acknowledges.
H. Dealer Packet Contents Wostyn
Wostyn wishes to see dealer packet improved. Perhaps coupons to local businesses, a thank you for coming, and a letter regarding the next show.
I. Tom Reynolds Complaint LeBlanc
LeBlanc notes a complaint by a dealer over times of spring show. Executive committee offered a solution to the dealer and it is pending. Friedman asks LeBlanc to telephone dealer. Board accepts Executive action.
Motion by Pall If Secretary-Treasurer does not receive a reply by March 15, then offer expires. Died for lack of 2nd.
J. Auction Letter – Davis Bobrofsky
Parks notes that offer from Davis has been received. Offer is not accepted.
K. Spring 10 Location Malnar/Wostyn/LeBlanc
Wostyn and LeBlanc have looked for other location in Metro Detroit. Malnar has no contract from Hyatt for Spring 2010.
L. ANA seminar changes LeBlanc
LeBlanc notes that ANA now offers two 2 day classes or one 5 day class. Our pending Best of Show winners may chose either. LeBlanc asks that going forward a maximum value be set for this award. Bobrofsky states that such limit exists somewhere in past minutes. Education committee to look at refreshing a max value. Sirna recommends such also.
M. Teleconferences Dennany
Dennany asked chair if some items can be handled by telephone and not in person at a board meeting.
XIV. Committee Appointments
Parks passed out a committee assignment sheet. He asks all board members to be more involved in committees and that he expects committees to report at each board meeting. All commitees are to include Parks in correspondence.
XV. Committee Reports
A. Exhibit Passic
Passic has posted time changes for spring 09 show.
B. Auctions Summerell
C. Past Presidents Ann Bobrofsky
D. Mich-Matist Parks
Parks wishes to be able to identify members who do not want the MichMatist, mailed to them.
E. Publicity Open
F. Membership Sekulich
G. Conv. Manual Al Bobrofsky
H. Conv. Committee Al Bobrofsky
I. Communication Clubs Membership J. Wostyn
Pall asked as chair, to please send him ideas, etc.
XVI. Board Member Comments
Dennany likes direction of new president,
XVII. General Membership Comments
Summerell asks what should happen to items found at a convention? Rothfeld moves that we publish that (Generic Description of item) was found at show in MichMatist and if owner does not come forward and be able to describe the item, that it be donated to the YN Program. Henderson 2nd. Passed
XVIII. Adjourn Motion to adjourn by Rothfeld, Henderson 2nd at 7:29 Passed